What Information Do We Collect?

At Top Recruitment, our aim is to provide tailored recruitment services efficiently and effectively. To achieve this, we collect various types of information, which can be broadly categorized as follows:

• Personal Information:
  • Identification Data: This includes your name, contact details (such as email, phone number), and any other information you provide in your resume or CV, such as employment history, educational background, and skills.
  • Communication Data: Information you provide when you communicate with us, such as via email, phone, or through the "Contact Us" form on our website.
• Demographic Information:
  • Details such as your age, gender, and location. This helps us to better understand our user base and to provide more personalized services.
• Technical Information:
  • Website Usage Data: Information on how you use our website, such as the pages you visit, the time spent on those pages, and other statistical data.
  • Cookies and Tracking Data: We use cookies and similar tracking technologies to track activity on our website and hold certain information. Cookies are files with a small amount of data which may include an anonymous unique identifier.

How Do We Collect Your Information?

The methods through which we collect your information include, but are not limited to:

• Direct Interactions:
  • When you fill out forms on our website, such as the job application form, contact form, or sign up for newsletters.
  • Communication via email, phone, or otherwise when you reach out to us for assistance or with inquiries.
• Automated Technologies or Interactions:
  • As you navigate through our website, we automatically collect technical data about your equipment, browsing actions, and patterns. We collect this data using cookies, server logs, and other similar technologies.
• Third-Party Sources:
  • We may receive personal information about you from various third parties and public sources, such as LinkedIn, job boards, and other online platforms where you have made your information publicly available.

This information helps us provide personalized and efficient services, improve our website, and understand user preferences. Rest assured, all data collection is done with your privacy in mind, adhering to the highest standards of data protection.

Purpose of Data Collection

At Top Recruitment, the information we collect serves multiple purposes, all aimed at enhancing our services and your experience with us. The primary uses of the information include:

• To Provide and Manage Services:
  • Recruitment Services: Utilizing your personal and professional details to match you with suitable job opportunities.
  • Client Services: Using information provided by employers to understand their recruitment needs and offer appropriate candidate matches.
  • User Account Management: Handling user registrations, managing accounts, and providing customer support.
• To Improve Our Website and Services:
  • User Experience Enhancement: Analyzing how users interact with our website to make it more intuitive and user-friendly.
  • Service Development: Using feedback and usage data to improve our existing services and develop new offerings.
• For Communication Purposes:
  • Updates and Newsletters: Sending updates about our services, job postings, and newsletters, provided you have opted in to receive such communications.
  • Responses to Inquiries: Communicating with you in response to your inquiries, requests, and providing necessary support.
• For Marketing and Promotional Activities:
  • Tailored Marketing: To provide you with information about services we think will interest you, in accordance with your preferences.

Legal Bases for Processing Personal Data

Our processing of your personal data is based on several legal grounds, including:

• Consent: In certain cases, we process your data on the basis of the consent you expressly provide, such as when you sign up for newsletters or agree to specific uses of your data.
• Contract Necessity: We process personal data as necessary to enter into or perform a contract with you, especially when you use our recruitment services.
• Legal Obligations: Where we are subject to legal obligations, we may process your data as necessary to comply with those obligations.
• Legitimate Interests: We process data when it is in our legitimate interests to do so (e.g., for internal administrative purposes, data analytics, and for enhancing our services and products) and when these interests are not overridden by your data protection rights.

We take our responsibility to protect your personal data seriously and use it only in ways that are compatible with your individual rights and freedoms.

Overview of Sharing Practices

At Top Recruitment, we respect your privacy and are committed to maintaining the confidentiality of your personal information. However, there are certain circumstances under which we may share this information with third parties:

• Service Providers:
  • We engage various third-party service providers to perform functions and provide services to our firm, such as IT support, cloud hosting, and analytics services.
  • These service providers have access to your personal data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
• Legal Requirements and Law Enforcement:
  • We may disclose your personal information if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency).
  • In situations where we believe it is necessary to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the safety of any person, or as evidence in litigation in which we are involved.
• Business Transfers:
  • In the event that Top Recruitment is involved in a merger, acquisition, or asset sale, your personal data may be transferred.
  • We will provide notice before your personal data is transferred and becomes subject to a different privacy policy.
• With Your Consent:
  • We may share or disclose your information with your consent or at your direction, such as when you choose to share information with a potential employer.

Third-Party Service Providers:

Our third-party service providers are carefully selected to ensure they meet our standards of data protection. They may include:

• Hosting and Infrastructure Providers: For storing and managing data securely.
• Analytics Services: To help us understand how our services are used and how we can improve them.
• Communication Platforms: For sending emails and other communications.

We require all third-party service providers to respect the security of your personal data and to treat it in accordance with the law. We do not allow them to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

Commitment to Protecting Your Data

At Top Recruitment, safeguarding your personal information is a top priority. We understand the importance of protecting your data against unauthorized access, disclosure, alteration, and destruction. To this end, we have implemented a variety of security measures designed to maintain the safety of your personal information.

Security Measures Employed:

• Encryption Technologies:
  • We use encryption technology to ensure that your data is secure during transmission and storage. Sensitive data, such as personal information and passwords, are encrypted using industry-standard methods.
• Secure Network Infrastructure:
  • Our network infrastructure is secured with firewalls and intrusion detection systems to prevent unauthorized access to our systems.
• Access Control:
  • Access to personal data is strictly limited to employees and service providers who need to know this information to perform their job responsibilities. They are bound by confidentiality obligations and may be subject to discipline, including termination if they fail to meet these obligations.
• Regular Security Audits:
  • We conduct regular security audits and continuously monitor our systems to detect and address potential vulnerabilities.
• Data Backup and Recovery:
  • Regular backups of data are performed to prevent data loss and to ensure data recovery in the event of a system failure.

Disclaimer:

While we strive to use commercially acceptable means to protect your personal data, no method of transmission over the internet or method of electronic storage is 100% secure. Therefore, we cannot guarantee its absolute security. In the unlikely event of a data breach, we are committed to complying with all applicable laws and regulations regarding breach notification and response.

Your Role in Data Security:

We also remind our users of their role in protecting their personal information. Please keep your account information and passwords confidential and secure. Be cautious about the information you share in public areas of the website, as these are accessible to others.

Your Rights Over Your Data

At Top Recruitment, we not only respect your privacy but also recognize your rights over your personal data. As a user, you have various rights concerning the data we collect and process. These rights include:

• Right to Access:
  • You have the right to request access to your personal data that we hold.
• Right to Correction:
  • If you believe any of the personal data we hold about you is incorrect or incomplete, you have the right to request its correction.
• Right to Deletion:
  • You can request the deletion of your personal data, subject to certain exceptions (e.g., where the data is required for compliance with legal obligations or for establishing, exercising, or defending legal claims).
• Right to Restrict Processing:
  • In certain circumstances, you have the right to request that we restrict the processing of your personal data.
• Right to Object to Processing:
  • You have the right to object to the processing of your personal data where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground.
• Right to Data Portability:
  • Where the processing is based on consent or a contract, and is carried out by automated means, you have the right to receive your personal data in a structured, commonly used, and machine-readable format.

Exercising Your Rights:

To exercise any of these rights, please contact us at:

• Email: [email protected]

When making a request, please provide sufficient information to allow us to verify that you are the person about whom we have collected personal data, and describe your request in detail. We will respond to your request within a reasonable timeframe.

Jurisdiction-Specific Rights:

• For users in Canada, these rights are in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and other relevant provincial privacy laws.
• Users outside of Canada may have additional rights under their local laws.

We are committed to respecting your legal rights concerning your data. If you have any concerns about how we handle your personal data, please contact us, and we will endeavor to address them.

Use of Cookies and Similar Technologies

At Top Recruitment, we use cookies and similar tracking technologies to enhance your experience on our website, www.TopRecruitment.ca. This section explains what these technologies are and why we use them.

What Are Cookies?

Cookies are small data files that are placed on your computer or mobile device when you visit a website. They are widely used to make websites work or work more efficiently, as well as to provide reporting information.

Types of Cookies We Use:

• Essential Cookies:
  • These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in, or filling in forms.
• Performance and Analytics Cookies:
  • These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us to know which pages are the most and least popular and see how visitors move around the site.
• Functionality Cookies:
  • These cookies enable the website to provide enhanced functionality and personalization. They may be set by us or by third-party providers whose services we have added to our pages.
• Targeting Cookies:
  • These cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites.

Purpose of Cookies and Tracking Technologies:

• Website Functionality: Cookies help navigate the website efficiently, remembering your preferences, and generally improving your browsing experience.
• Analytics and Performance: We use cookies to analyze how our visitors use our website and to monitor website performance. This allows us to provide a high-quality experience by customizing our offering and quickly identifying and fixing any issues that arise.
• Personalization: Cookies and tracking technologies are used to tailor content and information that we may send or display to you, offering personalized help and instructions, and to otherwise personalize your experiences while using the site.

Managing Cookies:

You have the right to decide whether to accept or reject cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. However, if you choose to reject cookies, you may not be able to fully experience the interactive features of our services.

Periodic Updates to Our Policy

At Top Recruitment, we continually strive to improve our services and practices, including how we handle personal information. As a result, our Privacy Policy may be updated from time to time.

Notification of Changes:

• Updates and Modifications: We reserve the right to modify this Privacy Policy at any time. Any changes will be effective immediately upon the posting of the revised policy on our website.
• Notification Methods: Whenever we make significant changes to this policy, we will notify you either through the email address you have provided us, by placing a prominent notice on our website, or through other appropriate communication channels.
• Checking for Updates: We encourage you to periodically review this page for the latest information on our privacy practices. The date of the last modification will always be listed at the top of the Privacy Policy page.

Your Continued Use:

Your continued use of our services after any changes or revisions to this Privacy Policy indicates your agreement with the terms of such revised Privacy Policy.

Contact for Questions:

If you have any questions about our Privacy Policy or our privacy practices, please contact us at:

• Email: [email protected]

We are committed to maintaining transparent and open communication regarding our privacy practices and are happy to provide any additional information or clarification needed.

Email Us: [email protected]